Implementation Of MMIP

Works Account: MACP Beneficiary Contribution Account will be opened at each district in the State Bank of India. This account would be jointly operated by the DDRCS and the Drawing & Disbursing Officer from the o/o DDRCS. The beneficiary contribution will be deposited in this account upfront (1/3rd cash and 2/3rd in the form of loan sanction order) before issue of work order The maintenance of records of this account regarding amount received from the beneficiary contribution deposited in the account & payments made from this account for MACP works shall be maintained by the o/o DDRCS for which an independent accountant with computer knowledge is proposed in each DDRCS office. With regard to the funds from the project the same will be made available to the DDR by the Director Marketing through Budget Distribution System (BDS). The DDR will draw the funds through the treasury and make the payments to the contractor.

Tendering process: Once the plans & estimates are prepared by the SP, those will be submitted to PIU (MSAMB). The FPP Evaluation and Approval Committee, comprising of Nodal Officer PIU, Sr. Accounts Officer- PIU (MSAMB), Civil Engineering Specialist, Market Field Engineer and Officer Incharge APMC - Member Secretary, will evaluate and approve the plans and estimates. On such sanction, PIU (MSAMB) will call tenders as per the procurement norms prescribed under the project. The tenders costing up to Rs. 50.00 Lakhs will be decided at the level of PIU (MSAMB), and, above that limit tender finalization would be done by PCU and the procedure laid down in procurement manual will be followed. The respective APMC will be invited to participate in tender finalization process by PCU / PIU (MSAMB) as the case may be. The work order would be issued by the concerned APMC.

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Works Account: MACP Beneficiary Contribution Account will be opened at each district in the State Bank of India. This account would be jointly operated by the DDRCS and the Drawing & Disbursing Officer from the o/o DDRCS. The beneficiary contribution will be deposited in this account upfront (1/3rd cash and 2/3rd in the form of loan sanction order) before issue of work order The maintenance of records of this account regarding amount received from the beneficiary contribution deposited in the account & payments made from this account for MACP works shall be maintained by the o/o DDRCS for which an independent accountant with computer knowledge is proposed in each DDRCS office. With regard to the funds from the project the same will be made available to the DDR by the Director Marketing through Budget Distribution System (BDS). The DDR will draw the funds through the treasury and make the payments to the contractor.

Tendering process: Once the plans & estimates are prepared by the SP, those will be submitted to PIU (MSAMB). The FPP Evaluation and Approval Committee, comprising of Nodal Officer PIU, Sr. Accounts Officer- PIU (MSAMB), Civil Engineering Specialist, Market Field Engineer and Officer Incharge APMC - Member Secretary, will evaluate and approve the plans and estimates. On such sanction, PIU (MSAMB) will call tenders as per the procurement norms prescribed under the project. The tenders costing up to Rs. 50.00 Lakhs will be decided at the level of PIU (MSAMB), and, above that limit tender finalization would be done by PCU and the procedure laid down in procurement manual will be followed. The respective APMC will be invited to participate in tender finalization process by PCU / PIU (MSAMB) as the case may be. The work order would be issued by the concerned APMC.

Ongoing Monitoring of works: The progress of the work, quality and quantity of work done will be closely monitored by the Work Sub Committee of the APMC facilitated by the SP and Market Field Engineer (MFE) of MSAMB. MFE will be appointed for technical qualit y supervision of the civil works by MSAMB, preferably one MFE per district. The measurement for various works will be done jointly by the SP, the Contractor, and the Secretary of the concerned APMC, APMC engineer, and ARCS of the concerned Taluka.

The SP will also be required to regularly inspect the works to ensure full compliance to the technical designs, technical specifications and also to regularly monitor the progress of works of the approved construction. For this purpose SP shall provide adequate engineers independent for recording measurements and for checking the measurements and bills. The details of the same are given in TOR for appointment of the SP.
Independent third party quality control: In order to ensure a third party control on the quality and quantity of the works, PIU-MSAMB would appoint Market Field Engineer (MFE), preferably for each district, with the following objectives. MFE will look after the qualit y aspect of work of APMC, LSM, RH, and FCSC.
 a.  Ensure  compliance  of  engineering  design,  technical  specification  and  contract conditions by the contractor,
 b.  Ensure effective supervision to attain high quality construction,
 c. Ensure full compliance of engineering design, technical specification and contract conditions,
 d.  Minimize time overrun and cost overrun as well as to avoid contractual disputes,
 e.  Build the capacity of the Engineers of APMC in construction supervision, contract administration and project management

Mode of Preparation of bill & Release of Payment:

  • Intermediate and final payments to the contractor would be based on quantity of works completed and certified, less amount already paid. Measurements of works will be carried out by Contractor, SP and APMC Secretary jointly. Market Field Engineer (MFE) of PIU, MSAMB will carry out 10% checking of quantities appearing in each bill and certified to be in order. The measurement will be recorded in PIU, MSAMB measurement book (MB) and the contractor will sign the same indicating acceptance. The bill will be sent to DDRCS for payment with the recommendation of Chairperson & Secretary of APMC.
  • Cheques for the payment of bills would be signed jointly by DDRCS and the Drawing & Disbursing Officer in the o/o DDRCS only after the receipt of recommendations as stated above.
Transparency and accountability: The lists of works to be taken up will be given wide publicity by means of display in the office of APMC or other public institutions within the area. Whenever a work is taken up, the estimated cost of the work, item of work proposed to be executed, details of the executing agency will be exhibited on a display board at the place of work so that all market users are aware of the details of the work being executed.

The year wise phasing of this sub-component is as follows:
Category
Yr I
Yr II
Yr III
Yr IV
Yr V
Yr VI
Total
APMC A
0
0
1
1
0
0
2
APMC B
0
4
5
5
5
5
24
APMC C
0
14
15
15
15
15
74
Total
0
18
21
21
20
20
100
 
 
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