Implementation of RHMIP

Rural Haat Modernisation Account:
The Grampnachayat will open seperate account with the nearest branch of the Nationalised Bank. This account would be jointly operated by the Chairperson of Grampanchayat and VDO. The own contribution of the RH will be deposited in this account before the modernization works are started.

Tendering Process:
The procurement of civil works and goods and for RH development will be carried out by following the community procurement process of WB (shopping and forced account). Once the plans estimates and bid documents are prepared by the SP, those will be approved by RHMC. Thereafter SP will call for tenders which will be evaluated and finalized by SP and procurement committee of RH. The work order would be issued by the concerned Village Panchayat. At RH level the procurement committee will be constituted which will comprise of the

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Rural Haat Modernisation Account:
The Grampnachayat will open seperate account with the nearest branch of the Nationalised Bank. This account would be jointly operated by the Chairperson of Grampanchayat and VDO. The own contribution of the RH will be deposited in this account before the modernization works are started.

Tendering Process:
The procurement of civil works and goods and for RH development will be carried out by following the community procurement process of WB (shopping and forced account). Once the plans estimates and bid documents are prepared by the SP, those will be approved by RHMC. Thereafter SP will call for tenders which will be evaluated and finalized by SP and procurement committee of RH. The work order would be issued by the concerned Village Panchayat. At RH level the procurement committee will be constituted which will comprise of the

(a) Chairman Panchayat,
(b) DDR or his representative,
(c) Two members from Haat Management Committee
(d) Representative of concerned Service Provider (design supervision consultant) for Rural Haats
(e) Village Development Officer [VDO] Panchayat will be the Member Secretary.

The Haat level procurement committee will undertake procurement of civil works upto US $ 50,0007- and of goods upto US $ 20,000 only. Above this limit and upto US$ 1,00,000 for works Local Bidding Procedure will be followed.

Ongoing Monitoring of Works:
The progress of the work, quality and quantity of work done will be closely monitored by the SP, RHMC, Market Field Engineer (MFE) of MSAMB and VDO. The measurement for various works will be done jointly by the SP, Contractor, MFE and VDO, Panchayat. The SP will also be required to regularly inspect the works to ensure full compliance to the technical designs, technical specifications and also to regularly monitor the progress of works of the approved construction. SP will also carry out testing of construction material to ensure its quality. MFE of MSAMB would carry out regular inspections of work to ensure full compliance of technical design, specifications, and also to regularly monitor the progress of works of approved construction.

Arrangements for quality control: In order to ensure control on the quality and quantity of the works, PIU (Agri Marketing) would appoint Market Field Engineer (MFE) on contract. On an average one MFE will be appointed on contract for every district. Main role of MFE as detailed below, is to ensure compliance to engineering design, technical specification and contract conditions by the contractor –

  • Ensure effective supervision to attain high quality construction.
  • Ensure  full  compliance  to  engineering  design,  technical  specification  and  contract conditions.
  • Minimize time overrun and cost overrun as well as to avoid contractual disputes.
  • Build the capacity of the Engineers of MSAMB and Village Panchayat (if available) in construction supervision, contract administration and project management.
  • to undertake quality control checks.
 Release of Payments:
  • The community procurement is proposed for RH program. Grampanchayat will open separate account in Nationalised Bank and deposit their contribution in that account. Grampanchayat may do the work on force account or give contract by shopping procedure. After the amount of the beneficiary contribution is spent, Grampanchayat will submit the proposal for 1st advance to DDRCS equivalent to 30% of the investment cost. The proposal should contain the invoices, photcopy of passbook of the beneficiary account, photograph of the work done and utilization certificate duly signed by Chairperson and SP on receipt of the proposal DDRCS will release first advance of 30% by drawing the amount from the treasury by cheque or may deposit the amount in beneficiary account by core banking.
  • On spending 50% of the first advance Grampanchayat will submit proposal for II advance of 30% with the similar documents to DDRCS.  DDRCS will release II advance. Similar procedure will be adopted for III advance. DDRCS will release payments of advance within 7 days from the receipt of proposal from Grampanchayat for each advance.
  • On completion of the work, completion certificate duly signed by SP, Chairperson of Grampanchayat, MFE & VDO with the invoices, photocopy of passbook of beneficiary account,  utilisation  certificate  for  third advance duly  signed  by  Chairperson  of Grampanchayat and SP and the photograph of completed works will be submitted to DDRCS.
Transparency and Accountability:
The lists of works to be taken up will be given wide publicity by means of display in the office of Village Panchayat or other public institutions within the area. Whenever a work is taken up, the estimated cost of the work, item of work proposed to be executed; details of the executing agency will be exhibited on a display board at the place of work, so that all market users are aware of the details of the work being executed.
Phasing of Rural Haat modernization: The haat modernization programme would be taken on a phased manner as given in the following table –

 
Sr. No.
Particulars
Yr-1
Yr-2
Yr-3
Yr-4
Yr-5
Yr-6
Total
1
Rural Haats
-
75
75
75
75
-
300
 
Total
-
75
75
75
75
-
300
 
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