Institutional Arrangements (RHM)

PIU (Agri Marketing) along with DDRCs and Taluka ARCs would be responsible for implementing the RH modernization program along with the respective Village Panchayat. The role of PIU (Agri Marketing) would be to liaise with the contractors and the SPs, approve variations and time extension, sample checking and resolution of any disputes within the terms of the contract/s. Though Panchayats are under Rural Development Department (RDD) of GOM, a large number of development program like National Rural Employment Guarantee Scheme (NREGS), Sarva Shiksha Abhiyaan (SSA), Shaleya Poshan Ahaar Yojana (SPAY)  are implemented by Village Panchayat without any direct involvement  of RDD. Similarly RHMIP will be implemented by Cooperation & Marketing Department with the help of respective village Panchayat. The necessary liaison will be kept by DDRCs and ARCs with concerned BDOs for which orders have been issued by the Government.

PIU (Agri Marketing) will be responsible for hiring of SP for participative consultation and market design of RHs. The specific tasks to be carried out by MSAMB, Village Panchayat and SP in the various stages of the project is given in the following table

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PIU (Agri Marketing) along with DDRCs and Taluka ARCs would be responsible for implementing the RH modernization program along with the respective Village Panchayat. The role of PIU (Agri Marketing) would be to liaise with the contractors and the SPs, approve variations and time extension, sample checking and resolution of any disputes within the terms of the contract/s. Though Panchayats are under Rural Development Department (RDD) of GOM, a large number of development program like National Rural Employment Guarantee Scheme (NREGS), Sarva Shiksha Abhiyaan (SSA), Shaleya Poshan Ahaar Yojana (SPAY)  are implemented by Village Panchayat without any direct involvement  of RDD. Similarly RHMIP will be implemented by Cooperation & Marketing Department with the help of respective village Panchayat. The necessary liaison will be kept by DDRCs and ARCs with concerned BDOs for which orders have been issued by the Government.

PIU (Agri Marketing) will be responsible for hiring of SP for participative consultation and market design of RHs. The specific tasks to be carried out by MSAMB, Village Panchayat and SP in the various stages of the project is given in the following table

Sr. No
Process step / Activity
Roles and Responsibilities
(Primary responsibility underlined)
PIU (Agri Marketing)
Panchayat
Community / Market users
1
Hiring  of  service  provider  for
participative consultation and market design - ToR prepared, EoI / RFP released, Bid received, evaluated and contract finalized.
 
PIU (Agri Marketing)
 
 
2
Training of MSAMB personnel,
and Officers of the Directorate of Agril. Marketing , Taluka ARCs, MSAMB Engineer for RHMIP
SP + PIU-
MSAMB
 
 
3
Ongoing     monitoring     and
management of SP ensuring compliance with the conditions set forth in RFP
PIU (Agri Marketing)
DDRCs
Sarpanch,
Panchayat + VDO*
 
4
Awareness  generation  of  the
project in the selected location
SP, PIU (Agri Marketing)
DDRCs
Sarpanch,
Panchayat + VDO*
Community/ mkt.
users to provide inputs to RHMIP preparation
5
Setting  of  Haat  Management
Committee  (HMC)  for overseeing  the management  of Haat
DDRCs + ARCs
Sarpanch,
Panchayat + VDO*
Community to
participate in setting up this committee through PRA
6
Signing of MoU between  Haat
Management Committee, Village
Panchayat and PIU
SP + DDRCs +
Taluka ARCs
Sarpanch,
Panchayat + VDO*
 
7
Preparation   of   Rural   Haat
modernization and improvement plan (RHMIP)
SP + DDRCs +
Taluka ARCs
Sarpanch,
Panchayat + VDO*
Community /
market users to provide inputs to RHMIP preparation through PRA
8
Endorsement  of RHMIP by the
market users  – HMC  and Panchayat  to  call  for  market users meeting, sign off by HMC and Panchayat members
SP + DDRCs +
Taluka ARCs
Sarpanch,
Panchayat + VDO*
Community /
market users to sign off in the RHMIP
9
Mobilization    of   10%    of
Panchayat  contribution  towards
RHMIP
ARCs
Sarpanch,
Panchayat + VDO*
 
10
Approval  of bid documents  for the construction as per RHMIP
PIU (Agri Marketing) + SP
Sarpanch, Panchayat +
VDO*
 
11
Call for tender, Tender evaluation
and finalization
SP
Procurement
Committee of
RH
 
12
Release of work order
 
VDO,
Panchayat
 
13
Ongoing     monitoring     and
management of consultants ensuring compliance with the conditions set forth in RFP
PIU MSAMB
VDO,
Panchayat
 
 
Sr. No
Process step / Activity
Roles and Responsibilities
(Primary responsibility underlined)
PIU (Agri Marketing)
Panchayat
Community / Market users
14
Certification  about  the  work
measurement / completion
MFE + Contractor
+ SP
VDO,
Panchayat
 
15
Recommendation for payment
 
Panchayat
Sarpanch, VDO
 
16
Payments   to   contractor   –
intermediate and final payment
DDRCs + Drwg.
Dsbg. Officer in the o/o DDRCs
Panchayat
Sarpanch, VDO
 
17
Post evaluation - user survey /
community score card
M & E Consultant
 
Community /
Market Users to provide all information
 *Village Development Officer (VDO) is the Chief Executive Officer of Village Panchayat and therefore he has to play effective role in implementation of RHMIP.
 
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