in writing in the measurement book that he/she agrees with the rectifications and corrections).
The generated bills of quantity will be sent to the District Deputy Registrar of Cooperative Societies by the Chairperson, APMC with recommendation letter for release of payments.
The package sent to the DDR for payment would contain the recommendation letter from Chairperson - APMC, generated bills of quantity and photographs of works completed till date.
The Project Accountant in the DDR office will take the entry of the package and issue a receipt note with a number as recorded in the register.
The DDR with the support of the Project Accountant and Drawing & Disbursing Officer (DDO) will prepare bill for drawing the payment from the treasury and from the beneficiary account.
The treasury payment and the beneficiary account payment will be via “account payee cheque” in the name of the contractor or through core banking to the contractors account. (Note: The MFE will give specimen signatures of contractor to office of the DDR for facilitating the withdrawal of payment from treasury through core banking.)
For all cheques or release of payment through core banking the Project Accountant will maintain a register for recording payments from the treasury and beneficiary account with dates and release of payments to the contractors with dates.
The aforementioned steps will be followed till the final payment is realized to the contractor as per the terms and conditions outlined in the contract.
Completion of work:
The SP will prepare a completion report outlining the completion of work as per the terms and conditions of the contract.
This completion report will be sent to the PIU- MSAMB with a copy to PCU, DDR and APMC.
Similarly, the DDR will send a report describing payments and listing the records maintained by DDR to PIU- MSAMB with copy to PCU and APMC.