Procurement Committee

A procurement committee has been constituted in PCU, and all concerned PIUs to compare, give advice and recommend to the competent authority regarding the quality and price of goods to be procured. These committees will be responsible for:
  • Preparing a Procurement Plan.
  • Approving what to buy, and when to buy?
  • Finalize technical specifications and terms of references for goods / civil works and services respectively.
  • Evaluation of bids , with the help of Service Providers, wherever applicable.
  • Over sight and supervision of the procurement and contract management. 
The composition of the procurement committee at PCU, PIUs, RHs, / FCSCs / Demonstration
Units / PAs would be as follows :-
i) Procurement Committee at PCU
(a) Project Director, (Chairperson)
(b) Chief Finance Controller - Member
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A procurement committee has been constituted in PCU, and all concerned PIUs to compare, give advice and recommend to the competent authority regarding the quality and price of goods to be procured. These committees will be responsible for:
  • Preparing a Procurement Plan.
  • Approving what to buy, and when to buy?
  • Finalize technical specifications and terms of references for goods / civil works and services respectively.
  • Evaluation of bids , with the help of Service Providers, wherever applicable.
  • Over sight and supervision of the procurement and contract management. 
The composition of the procurement committee at PCU, PIUs, RHs, / FCSCs / Demonstration
Units / PAs would be as follows :-
i) Procurement Committee at PCU
(a) Project Director, (Chairperson)
(b) Chief Finance Controller - Member
(c) concerned technical specialist/ Coordinator in the PCU [ i.e the related specialist in MIS / M&E/ Agri-Business/ Livestock /Agriculture / Marketing] - Member
(d) A chairperson of beneficiary institution or representative - Member
(e) Procurement Specialist- Member secretary.

This committee will perform the procurement actions of the entire requirements of Goods, Works & Services under the PCU’s domain. The representative of concerned Service Provider for APMCs will always be an invitee for procurement of APMC Markets only.

This Committee will also prior review and approve the bid documents and bid evaluation reports for all goods & works valued above $100,000 per contract relating to procurements of PIUs (Agriculture /Animal Husbandry/ MSAMB). Like wise the short lists, RFPs and technical & combined (technical & financial) evaluation reports of all services valued above $100,000 per contract in respect of PIUs (Agriculture /Animal Husbandry/ MSAMB) will be prior reviewed and approved by this Committee. However, wherever applicable, the prior review and clearance of the World Bank will be obtained.
 
ii) Procurement Committee at PIU

(a) Commissioner / Director of the Concerned Line Department (Chairperson)
(b) Technical Specialist in the PIU, wherever available – Member
(c) Nodal officer of PIU – Member
(d) A chairperson of beneficiary institution or representative– Member
(e) Accounts officer, PIU – Member
(f) Procurement Officer - Member Secretary.
 
iii) Procurement Committee for RHs -
Procurement at RH will be Community Procurement. The procurement committee consists of
(a) Sarpanch of the Village Panchayat (Chairperson)
(b) DDR or his representative - Member
(c) Two members from Haat Management Committee - Members
(d) Representative of concerned Service Provider (design supervision consultant) for Rural Haats - Member
(e) Village Development Officer (VDO) Panchayat - Member Secretary.
This procurement committee will undertake procurement of civil works upto US $50,00014- and of goods upto US $ 20,000 only and, above this limit and up to US $100,000 by following Local Bidding Procedures.
 
iv) Procurement Committee for Farmers Common Service Centre (FCSC) -
Procurement at FCSC will be Community Procurement. The committee will comprise of
(a) Chairperson/President of the FCSC-Chairperson
(b) Three Members of the elected management Committee of the FCSC - Members
(c) ARCS of the concerned Taluka – Member, (d) Manager of the FCSC- Member Secretary.
The FCSC will undertake procurement of civil works upto US $ 50,000 and of goods, equipments and services upto US $ 20,000.
 
v) Procurement Committee for Goat Demonstration Unit -
Procurement under this component will be Community Procurement. The committee consists of
(a) Sarpanch of Grampanchayat – Chairperson
(b) Three identified small ruminant farmers – Members
(c) Livestock Development Officer of Panchayat Samittee – Member Secretary.
The Livestock Development Officer will be responsible for handing over of purchased goats to identified small ruminant farmers.The Committee will undertake procurement of goods, equipments and services upto US $ 20,000.
 
vi) Procurement Committee of Producer Groups (PGs) under SR Development program -
Procurement under this component will be Community Procurement. The committee will comprise of
(a) President of PG - Chairperson
(b) Livestock Development officer of Panchayat - Member
(c) Two members of PG - Members
(d) Secretary of PG - Member Secretary.
The Committee will undertake procurement of goods, equipments and services upto US $ 20,000.
 
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