Procurement Management Module

In MACP, in order to meet the Project Objectives, PCU, PIUs, Accounting Centres and Spending Units need to procure the following categories of items:
  • Goods and Equipments
  • Civil Works
  • Consultancy
In order to carry out procurement, the World Bank has laid out well-defined guidelines. Depending on various parameters, the procurement of items can be done using any or one of these following procurement methods:

Goods and Equipments

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In MACP, in order to meet the Project Objectives, PCU, PIUs, Accounting Centres and Spending Units need to procure the following categories of items:
  • Goods and Equipments
  • Civil Works
  • Consultancy
In order to carry out procurement, the World Bank has laid out well-defined guidelines. Depending on various parameters, the procurement of items can be done using any or one of these following procurement methods:

Goods and Equipments

  • International Competitive Bidding (ICB)
  • National Competitive Bidding (NCB)
  • Shopping
  • Rate Contract (DGS &D)

Civil Works

  • International Competitive Bidding (ICB)
  • National Competitive Bidding (NCB)
  • Shopping
  • Local Bidding
  • Force Account

Consultancy

  • QCBS
  • QBS
  • FBS
  • SSS
  • CQS
  • LCS
  • Individual Consultants

Based on the finalized Procurement Plan as approved by World Bank, Budget preparation is initiated, thereby integrating Procurement and Finance Modules.
The entire Procurement Process can be divided in 4 stages:

Procurement Plan

Procurement Plan is triggered by PCU as directives to the three PIUs to initiate preparation of Procurement Plan for their own as well as their respective Accounting Centres. PIUs, in turn, initiate their procurement planning and ask the respective accounting centres to prepare and submit their procurement plans. Accounting Centres, after collating data from their Spending Units, submit the plans to respective PIUs. PIUs then review the collated plan and may choose to revise it as it finds appropriate. It then sends its plan to PCU. PCU reviews/revises the plan and sends to GoM/WB for approval. If World Bank approves the plan, the process moves to next stage. Else, the exercise is iterated.

Procurement Schedule

Procurement Schedule is basically the Time-Plan of different sub-stages for each activity. Once Procurement Plan is approved by World Bank, Procurement Schedule stage is initiated. Procurement Schedule is triggered by PCU as directives to the three PIUs to initiate Procurement Schedule for their own as well as their respective Accounting Centres. PIUs in turn initiate their procurement schedule and ask the accounting centres to submit their schedules. Accounting Centres, after collating data from their Spending Units, submit the schedules to respective PIUs and the PIUs review the collated Procurement Schedule and send them to PCU. PCU reviews/revises the schedule and sends to GoM/WB for approval. If World Bank approves the schedule, the process moves to next stage. Else, the excercise is iterated.
There can be multiple dates for a sub-stage for an activity subject to schedule revisions performed periodically. Each revised schedule has to be published seperately after approval from World Bank.

Procurement Implementation

Procurement implementation is triggered once schedule is approved and the Actual Dates for the sub-stages for each Activity are available to be entered (in comparison to the Scheduled Dates) for Implemention. The format used to prepare the schedule will be used in this stage as well.

Contract Review

As decided by the PIUs (based on parameters outside the system boundaries), procurement plan for each Activity will be tagged as Post or Prior Review. In case the Procurement Plan for an Activity is tagged as Post-Review, link to generate a Contract Post-Review Form will be available only after the actual date for contract award is entered in the system during Procurement Implementation Stage. Prior review related data will not be captured in the system.
 

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