RH Modernization and Improvement Plan

Description of activities for preparation of RH Modernization and Improvement Plan (RHMIP)

Awareness generation about the Project: The process of RH Modernization and Improvement Program (RHMIP) starts with awareness generation about the project in the RH command area. During the meeting all the market users and other stakeholders would be invited and will be informed about the project, its objectives, approach and process, possible intervention and expected benefits. Besides meetings, awareness generation process would include wall writings, audio-visual shows giving the details of the RHMIP.

Panchayat Assessment: The haats are managed by the Village Panchayats, the assessment of Panchayat to commit itself for the haat improvement and modernization would be carried out. This assessment would cover the willingness and capacity of Panchayat to undertake the necessary changes in the haat management, and operations and financial ability to provide its contribution towards investments. The list of changes, if any, would be shared with Panchayat and an endorsement received.

Signing of Memorandum of Understanding (MoU) between the Panchayat and Project: Once the awareness generation process and the assessment of Panchayat is completed, formal signing of MoU with the Panchayat and project would be done. This will delineate the commitments and mandates of the two parties towards each other.

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Description of activities for preparation of RH Modernization and Improvement Plan (RHMIP)

Awareness generation about the Project: The process of RH Modernization and Improvement Program (RHMIP) starts with awareness generation about the project in the RH command area. During the meeting all the market users and other stakeholders would be invited and will be informed about the project, its objectives, approach and process, possible intervention and expected benefits. Besides meetings, awareness generation process would include wall writings, audio-visual shows giving the details of the RHMIP.

Panchayat Assessment: The haats are managed by the Village Panchayats, the assessment of Panchayat to commit itself for the haat improvement and modernization would be carried out. This assessment would cover the willingness and capacity of Panchayat to undertake the necessary changes in the haat management, and operations and financial ability to provide its contribution towards investments. The list of changes, if any, would be shared with Panchayat and an endorsement received.

Signing of Memorandum of Understanding (MoU) between the Panchayat and Project: Once the awareness generation process and the assessment of Panchayat is completed, formal signing of MoU with the Panchayat and project would be done. This will delineate the commitments and mandates of the two parties towards each other.

Participative Consultation: Participative consultation would be carried out through PRA (Participative Rural Appraisal) technique. This will ensure that the investments in the haat meet the user needs. During the consultation process the problems faced by the producers, traders and other market users would be identified, possible ways of overcoming the problems would be discussed and finalized. The investment needs would be prioritized with the market users based on the budget available under the project.

Preparation of design and work estimate: After identification of the investment interventions, the design and cost estimates for the civil work and other related activities will be prepared by the third party service provider along with the Rural Haat Management Committee (RHMC). SP will be selected by competitive bidding by PIU MSAMB.  Each of the Village Panchayat desirous of modernizing RH and fulfilling other selection criteria will have to submit information in the Project Concept Note (PCN) Format for Selection of RHs. On scrutiny of the PCN, a list of selected Panchayats for rural Haat modernization would be prepared.

Financing pattern: The Panchayat would bring finance to the extent of 10% from their own funds and will get the Project assistance of 90% for Stage I infrastructure. For Stage II infrastructure the Project assistance will be 75% and balance 25% will have to be raised by the Panchayats.

Preparation of Rural Haat Modernization and Improvement Plan (RHMIP): RHMIP will include the PERT chart, design, cost estimates of the investments, financing pattern and address the issue of changes to be done in the haat operations and management. It would also have a detailed project feasibility study, list of monitoring and evaluation indicators and detailed cost tables as indicated below –

  • Survey data of the Rural Haat,
  • Need assessment and investment prioritization matrix c.  Existing layout plan
  • Final design, architectural drawings, structural designs and drawings e.  Detailed feasibility report
  • Bill of quantity and Bid document as per project guidelines
Endorsement  of the RHMIP  by Panchayat:  After the design,  cost estimates  and the implementation plan for all interventions have been prepared, it will be compiled into RHMIP document (FPP). RHMIP will be presented to the Gramsabha for their ratification. The third party service provider in charge of the RHMIP preparation will discuss and clarify all queries related to the RHMIP implementation  plan, designs and cost estimates. Based on the discussions, any required change would be carried out. Once the RHMIP has been agreed upon and finalized, a general body meeting of Panchayat will be held to pass a resolution approving and adopting RHMIP. The Panchayat would submit the RHMIP to MSAMB for final approval.
 
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