Standardised Accounting System for APMCs

There are 294 APMCs in the State and function as per the Maharashtra Agriculture Produce Marketing (Development and Regulation) Act 1963 and Maharashtra Agriculture Produce Marketing (Development and Regulation) Rule 1967. The Act have guidelines for APMCs to maintain few accounts viz. cash book, salary register, license register, Govt. Loan Register etc. Accounting system adopted by APMCs is on the basis of mercantile. It is maintained manually with the help of various registers. Though, there are guidelines in the Act, account keeping varies from APMC to APMC. Various account heads maintained by APMCs are as per the heads of APMC budget. Average 180 common heads are available under the budget approved by the Marketing Board. Same head are used by APMCs for account keeping. Following are the problems in existing accounting systems at APMCs.
  • The accounting heads vary from APMC to APMC.
  • Income and Expenditure heads are not properly grouped.
  • It is time consuming to prepare comparative statements of expenses incurred. iv) It is tedious to sort out budgetary provision from the current year expenses.
  • Manual records are difficult to maintain safely and subject to human errors. vi) The existing manual system can be easily manipulated.
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There are 294 APMCs in the State and function as per the Maharashtra Agriculture Produce Marketing (Development and Regulation) Act 1963 and Maharashtra Agriculture Produce Marketing (Development and Regulation) Rule 1967. The Act have guidelines for APMCs to maintain few accounts viz. cash book, salary register, license register, Govt. Loan Register etc. Accounting system adopted by APMCs is on the basis of mercantile. It is maintained manually with the help of various registers. Though, there are guidelines in the Act, account keeping varies from APMC to APMC. Various account heads maintained by APMCs are as per the heads of APMC budget. Average 180 common heads are available under the budget approved by the Marketing Board. Same head are used by APMCs for account keeping. Following are the problems in existing accounting systems at APMCs.
  • The accounting heads vary from APMC to APMC.
  • Income and Expenditure heads are not properly grouped.
  • It is time consuming to prepare comparative statements of expenses incurred. iv) It is tedious to sort out budgetary provision from the current year expenses.
  • Manual records are difficult to maintain safely and subject to human errors. vi) The existing manual system can be easily manipulated.
  • The existing manual system requires more human efforts.
  • It is difficult to know exact financial position at any point of time. 
In view of above problems and reform agenda, it is necessary to have standard accounting system for APMCs. This could be achieved by using standard accounting software which is commonly used. If standard accounting software is provided to all APMCs, they can maintain their accounts as per the standard groups and sub groups available in the software. This standard accounting system will include the provision of accounting of the cess collected within the market yard and out side the market yard. This will help in uniform account keeping and reports generation at all APMCS. Hence, common accounting platform like Tally or equivalent accounting software is proposed to be installed at APMCs for day- to-day account keeping and reporting.

The MSAMB will provide all the necessary information about accounting system prevalent in the APMCs and the standard formats for income expenditure statement, balance sheet and other accounts. The supplier of software in consultation with MSAMB will customize the software to meet the requirements of MSAMB to bring in standardised accounting system in APMC.

It is proposed to provide latest single user software for 294 APMCs. The multi user version of software will be useful for accessing the software on more than one computer for multiple purpose. Multi user latest software will be purchased from authorized supplier. The supplier will customize, install the software at APMCs and provide training to concerned staff for usage of the software.

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