Upgrading Livestock Yards

  • book that he/she agrees with the rectifications and corrections).
  • The generated bills of quantity will be sent to the District Deputy Registrar of Cooperative Societies by the Chairperson, APMC with recommendation letter for release of payments.
  • The package sent to the DDR for payment would contain the recommendation letter from Chairperson - APMC, generated bills of quantity and photographs of works completed till date.
  • The Project Accountant in the DDR office will take the entry of the package and issue a receipt note with a number as recorded in the register.
  • The DDR with the support of the Project Accountant and Drawing & Disbursing Officer (DDO) will prepare the bill for drawing the payment from the treasury.
  • The treasury will make payment via account payee cheque in the name of the contractor or through core banking to the contractors account. (Note: The MFE will give specimen signatures of the contractor to the office of the DDR for facilitating the withdrawal of payment from treasury through core banking.)
  • For all cheques or release of payment through core banking, the Project Accountant will maintain a register for recording payments from the treasury with dates and release of payments to the contractors with dates.
  • The aforementioned steps will be followed till the final payment is realized to the contractor as per terms and conditions outlined in the contract.
 Completion of work:
  • The SP will prepare a completion report outlining the completion of work as per terms and conditions of the contract.
  • This completion report will be send to the PIU- MSAMB with copy to PCU, DDR and APMC.
  • Similarly, the DDR will send a report describing payments and listing the records maintained by DDR to PIU- MSAMB with copy to PCU and APMC.
 Business Process Standards:
 
Key Business
Processes
Accountable Unit Agreed Standards Deviation Remedies
Hiring of SP PIU Before sanction of
Dept/Cell: 
ATMA